The SAP CO error message KI235, “Document & has the status &,” typically occurs during assessment or distribution processes and indicates that there is an issue with the status of the specified CO document. The status of a document in SAP Controlling (CO) can impact its processing and reversals.
Here are steps to address this error:
- Check Document Status:
- Use transaction codes such as KSB1 or KSB2 to display the CO document mentioned in the error message. Review the document status to identify any discrepancies or inconsistencies.
- Understand Document Statuses:
- Familiarize yourself with the different document statuses in SAP CO. Common statuses include “In Process,” “Released,” “Posted,” etc. Understanding the document lifecycle can help in identifying the significance of the reported status.
- Check for Locks:
- Check if the document or related objects are locked by other users. Locks can prevent modifications or reversals. Transaction SM12 can be used to check for locks.
- Review SAP Notes:
- Search the SAP Service Marketplace for relevant SAP Notes related to error code KI235. SAP Notes often provide specific solutions or workarounds for known issues.
- Document Reversal:
- If the document status is preventing further processing, ensure that all prerequisites for document reversal are met. Use transaction code KB02 for manual reversal or automatic reversal, depending on the scenario.
- Check User Authorization:
- Ensure that the user attempting the assessment or distribution has the necessary authorizations to perform such actions. In SAP, authorizations are often a factor in controlling what actions users can perform.
- Consult SAP Support:
- If the issue persists, consider creating an OSS message or consulting SAP support for assistance. Provide detailed information about the error, including the specific document number, status, and any relevant system configurations.
Always exercise caution when making changes in a live SAP environment, and consider testing solutions in a non-production environment first. If unsure, involve your SAP Basis or support team to ensure the proper resolution of the issue.