what is mail merge in ms word:

With Microsoft Word’s Mail Merge feature, you can combine a primary document with static content with a data source (such as an Excel spreadsheet or database) to create customised documents, including letters, envelopes, labels, and emails. This is a step-by-step tutorial on using Microsoft Word to execute a mail merge.

Mail Merge Step 1: Open Microsoft Word

Open Microsoft Word and create a new blank document.

Mail Merge Step 2: Navigate to the “Mailings” Tab

1. Go to the “Mailings” tab in the Ribbon at the top of Word.

Mail Merge Step 3: Select Document Type

1. Click on “Start Mail Merge” in the Mailings tab.
2. Choose the type of document you want to create. Common options include “Letters,” “Email Messages,” “Envelopes,” and “Labels.”

Mail Merge Step 4: Select Recipients

1. Click on “Select Recipients” to choose your data source. You can use an existing list, type a new list, or use Outlook Contacts.
2. If you have an existing list, you can select “Use an Existing List” and navigate to your Excel spreadsheet or other data source.

Mail Merge Step 5: Insert Merge Fields

1. Click on “Insert Merge Field” to add personalized information from your data source to your document. This could include fields like <>, <>, etc.

Mail Merge Step 6: Preview the Document

1. Click “Preview Results” to see how your document will look with the data inserted.

Mail Merge Step 7: Complete the Merge

1. Click “Finish & Merge” and choose one of the options:

• Edit Individual Documents: To make individual changes before finalizing.
• Print Documents: To print the merged documents.
• Send Email Messages: If you’re creating email messages.

Mail Merge Step 8: Save or Print

1. Save or print your merged documents based on your chosen option.

With Microsoft Word’s Mail Merge feature, you can combine a primary document with static content with a data source (such as an Excel spreadsheet or database) to create customised documents, including letters, envelopes, labels, and emails. This is a step-by-step tutorial on using Microsoft Word to execute a mail merge: